RunOnVPS

Best VPS guide · Productivity / Finance

Best VPS for Productivity & Finance Apps

Notes, documents, password, budgeting and wiki apps from our directory, lightest first by recommended RAM. Almost none of these projects publish a hardware minimum, so most rows rest on clearly labelled estimates. Ordering is by the checked dataset — it is a sizing order, not a quality ranking.

See the rankingSize a multi-app VPS

Ranked by recommended RAM

10 apps, lightest first

Badges show the basis for each figure. An estimate is never presented as an official project requirement.

  1. 1

    Vaultwarden

    Unofficial Bitwarden-compatible password manager server written in Rust; an estimated 1 GB recommended RAM.

    Replaces Bitwarden (cloud) · Suggested tier: 1 GB RAM tier

    Minimum RAM
    512 MB Estimated
    Recommended RAM
    1 GB Estimated
  2. 2

    Memos

    Note-taking tool built for quick capture, on SQLite by default; an estimated 1 GB recommended RAM.

    Replaces Google Keep · Suggested tier: 1 GB RAM tier

    Minimum RAM
    512 MB Estimated
    Recommended RAM
    1 GB Estimated
  3. 3

    Trilium Notes

    Hierarchical personal knowledge base and note-taking app; an estimated 1 GB recommended RAM.

    Replaces Notion / Obsidian · Suggested tier: 1 GB RAM tier

    Minimum RAM
    512 MB Estimated
    Recommended RAM
    1 GB Estimated
  4. 4

    Actual Budget

    Local-first personal finance app with envelope budgeting; an estimated 1 GB recommended RAM.

    Replaces YNAB · Suggested tier: 1 GB RAM tier

    Minimum RAM
    512 MB Estimated
    Recommended RAM
    1 GB Estimated
  5. 5

    Wallabag

    Read-it-later app for saving and archiving web articles; an estimated 1 GB recommended RAM.

    Replaces Instapaper / Pocket · Suggested tier: 1 GB RAM tier

    Minimum RAM
    512 MB Estimated
    Recommended RAM
    1 GB Estimated
  6. 6

    Joplin Server

    Sync and sharing server for the Joplin note-taking app; the server component carries a personal-use licence, separate from the repository’s AGPL.

    Replaces Joplin Cloud / Evernote · Suggested tier: 2 GB RAM tier

    Minimum RAM
    1 GB Estimated
    Recommended RAM
    2 GB Estimated
  7. 7

    Firefly III

    Personal finances manager with double-entry bookkeeping; an estimated 2 GB recommended RAM.

    Replaces YNAB / Copilot Money · Suggested tier: 2 GB RAM tier

    Minimum RAM
    1 GB Estimated
    Recommended RAM
    2 GB Estimated
  8. 8

    BookStack

    Platform for organising documentation and wiki content; its Docker setups are community-maintained (LinuxServer.io), with no first-party image.

    Replaces Confluence / Notion · Suggested tier: 2 GB RAM tier

    Minimum RAM
    1 GB Estimated
    Recommended RAM
    2 GB Estimated
  9. 9

    Paperless-ngx

    Document management system that scans, indexes and archives documents; joint-heaviest here, and its notes flag OCR as CPU-intensive.

    Replaces Google Drive / Dropbox · Suggested tier: 4 GB RAM tier

    Minimum RAM
    2 GB Estimated
    Recommended RAM
    4 GB Estimated
  10. 10

    Outline

    Fast collaborative team knowledge base and wiki; BSL-1.1 source-available licence, and deployment also requires PostgreSQL, Redis and storage.

    Replaces Notion / Confluence · Suggested tier: 4 GB RAM tier

    Minimum RAM
    2 GB Estimated
    Recommended RAM
    4 GB Estimated

Planning to run several of these on one server? The footprints add up — use the multi-app VPS calculator rather than picking the single largest tier.